Landlord security deposit return letter
- Deposit to return
- $1,150
- Total deductions
- $300
- Still owed to you if deductions exceed the deposit
- -$1,150
- Share of the deposit withheld
- 20.689655172413794
Every figure on this site comes from the numbers you enter and the method printed beside them: your rent, your months, your notice period, your deposit, your rooms and items. Where a guide names a published document it names the document and the date it was read. This site publishes no state tenancy law, no legal advice and no template that pretends to be either.
The figures shown are a worked example for a small landlord: $1,150. Change them for your units.
Download the Landlord security deposit return letter worked example (CSV)
A landlord security deposit return letter is the last document of a tenancy and the one most often disputed, because it is where two people who remember the same flat differently put numbers on paper. What settles it is arithmetic and evidence: the deposit held, the rent unpaid, the damage beyond fair wear with what the repair actually cost, the cleaning beyond the lease standard, and the deadline your state gives you to send it. This worksheet works those out and itemises them, which is the form a deposit deduction has to take to survive being questioned.
Where the constants in this tool come from
What a landlord asks before running the Landlord security deposit return letter
What goes in a security deposit return letter? The deposit held, each deduction itemised with what it was for and what it cost, the balance returned, and the date. A single figure with no breakdown is the version that gets challenged.
What can I deduct from a deposit? That depends on your state and your lease, and this site publishes neither. Universally, fair wear and tear is not damage, and a deduction you cannot evidence is a deduction you may not keep. The move-in and move-out checklists are the evidence.
How long do I have to return it? Your state sets the period; the worksheet takes it as an input and counts the days from move-out so the deadline is written down before it is missed.
What if the damage exceeds the deposit? The sheet shows the shortfall as its own figure. Whether and how you pursue it is a question for your attorney, not for a worksheet.
Tenantvo Pro
Keeping the ledger between tenancies
Upgrading turns the documents into a record. The tenancy you wrote a reference for is a tenancy in the ledger, with the payments that made the reference true; the notice you served has a date and sits against the unit; the inspection checklist is filed with the tenancy it opened or closed. Export is always available, so the ledger is yours whether or not you stay.
- Take the worked document away as a file for your records.
- Issue paperwork with your name on it and without ours.
- Keep the document you worked and open it again at the end of the tenancy.
- Put your own name on the notice and the reference.
- Export every tenancy and its documents in one go, including on the way out.
- Send the notice or the reference from the record it came from.
- Connect your own Stripe account if you take rent by card.
- Connect the bookkeeping you file the return from.
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